The Best 5 Tips for Keeping Your Email Inbox Organized

Keeping up with your email inbox as an entrepreneur can be a nightmare.

Between client emails, collaboration requests, newsletters and more, it can quickly get disorganized and overwhelming. So implementing some good organization practices into our inbox is a great way to keep things neat and tidy.

In this post, I’m sharing my best 5 tips for keeping your email inbox organized, no matter how many emails you currently have to go through.

Top Tips for Email Organization

1) Map Out Your Most Important Folders

What are the most important types of emails you receive? That’s where you want to create some of your most important folders to keep those emails organized and safe, in case you need to refer back to them.

Here are a few ideas to get you started:

• Client Communication Folder

• Invoices and Expenses Folder

• Payments Folder

• Memberships and Course Folder

• Non-Business Related Folder

• Social Media Folder

I like to color code each folder so it’s easy to identify them at a glance.

2) Unsubscribe From Unwanted Newsletters

THE EASIEST way to get some calm back into your inbox is to unsubscribe from any unwanted newsletters!😉

If you don’t make this a regular practice to unsubscribe from emails you’re no longer interested in, your inbox will feel like a never-ending hole of constant emails.

I know it can feel like you’re hurting someone’s feelings, but you ignoring their emails isn’t doing them any good either! In fact, you may even be dragging down their open rate, so think of this as a favor to them

3) Snooze Emails for Later

If you are someone who feels like you have to respond or take action on an email right away, you might want to make use of the snooze feature. Simply set the snooze to show you the message for a day and time when you’ll be able to respond!

This is particularly helpful if you’re trying to stay out of your inbox on certain days of the week, so you can schedule all of your non-urgent replies to display when you’re ready to write back.

You’re also far more likely to look at the emails when they arrive at a time you can handle then vs letting them pile up because you know you don’t need to take action right away.

4) Draft Canned Responses

This is a great way to reduce some of the overwhelm of replying to all those emails! Create some canned responses to common questions, inquiries or message you send regularly and when you’re ready to reply to someone, simply use the canned response and 99% of the work is already done for you 😊

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5) Weekly Inbox Clean Ups

This isn’t a magic trick, but by setting aside some regular time to manage your inbox you can avoid it getting too bad.

Try scheduling a weekly inbox clean-up task on your calendar and set aside some time to label emails, unsubscribe, archive, or move emails to the appropriate folder. Making this a priority will ensure your inbox doesn’t reach the point of total overwhelm again.